Data retention policy

Data protection 3dkombinat/Shutterstock

3dkombinat/Shutterstock 

Data retention policy

  1. Our commitment to your privacy

We are committed to keeping the personal details of our members and supporters safe and we will never sell your personal data. With your permission, we determine why and how your personal data is used as per our Privacy Policy. Should you wish to find out more about our Privacy Policy the full policy can be read on our website, or contact:

Director of Marketing & Fundraising,
Telephone: 024 7630 2912
Email: enquiries@wkwt.org.uk

Warwickshire Wildlife Trust, Brandon Marsh Nature Centre, Brandon Lane, Coventry, CV3 3GW. Our office hours are Monday – Friday, 9am – 5pm.

  1. Data retention

We will only keep information about you for as long as we need to. We make sure that any companies which process your data on our behalf (such as our mailing house) do the same. We have varying retention periods for different categories of information depending on our legal obligations and whether there is an administrative need, such as answering member queries.

Type of data

Acceptable Retention Period

Method of destruction

Membership database records (including survey data)

Indefinitely, for statistical analysis

N/A

Donor database records

7 years after the last donation. Details concerning major donations (greater than £500) will be held indefinitely.

Bulk deletion of records by Administrator

Volunteer database records

1 year after the volunteer has notified the Trust they no longer with to volunteer 

Bulk deletion of records by Admin

Job applications

6 months

Hard copies are shredded by Admin & VC Supervisor Electronic applications are deleted by Admin & VC Supervisor

Website retail orders

Indefinitely, for statistical analysis

N/A

 

  1. Data deletion

If you ask us to delete your personal information, we will anonymise your contact details, and delete all personal information from records of past communication. If you want your personal information deleted, please contact Warwickshire Wildlife Trust.

  1. Further information

Director of Marketing & Fundraising,
Telephone: 024 7630 2912
Email: enquiries@wkwt.org.uk
Warwickshire Wildlife Trust, Brandon Marsh Nature Centre, Brandon Lane, Coventry, CV3 3GW.  Our office hours are Monday – Friday, 9am – 5pm.

This Policy was last updated March 2018